Sub-users who help create or manage course content often need to upload images, add media, or select existing assets while editing lessons. Previously, this required full course-management permissions, including Create and delete courses, even if the sub-user was only responsible for lesson content.
To make content creation easier – and maintain proper security boundaries – sub-users can now access the media library with content-creation permissions only.
This means any sub-user with permission to create or edit course content can upload images, choose from existing assets, and add media to lessons without needing broader access to course settings.
Who This Is For
This benefits anyone who delegates lesson-building tasks, including sub-users who:
- Create or edit lesson content
- Upload images or graphics
- Select existing media assets
- Manage modules, lessons, and course structure
- Contribute to course production without managing full course settings
These users can work efficiently in the lesson editor without requiring elevated permissions.
How It Works
Once the proper permission is enabled, sub-users automatically gain access to the media library within the lesson editor. They can:
- Upload new images and media files
- Select from existing media assets
- Insert media directly into lesson content
- Manage lesson-level media items
- Continue editing and managing lessons and modules as allowed
This aligns permissions with real workflows, ensuring creators can build lessons without being granted unnecessary course-level access.
How to Enable Media Access for a Sub-User
- Go to Settings > Users in your ThriveCart dashboard
- Click Edit next to the user you want to update
- Scroll to App Permissions
- Under Learn permissions, enable:
✓ Create, edit and delete modules, lessons and content - Leave disabled:
✗ Create and delete courses - Click Save
Once saved, the sub-user will be able to upload, select, and insert media while editing any lesson inside Learn.
What This Permission Includes
Sub-users with Create, edit and delete modules, lessons and content can:
✔ Access and use the media library/gallery
✔ Upload new media assets (images, videos, etc.)
✔ Select and insert media into lesson content
✔ Edit existing lessons and modules
✔ Create new lessons and modules
✔ Delete lessons and modules they’ve created
What This Permission Does Not Include
This permission does not allow sub-users to:
✗ Create or delete entire courses
✗ Access course-level settings
✗ Change course-wide configurations
✗ Manage course integrations
✗ Access fulfillment or account-level options
These actions still require the Create and delete courses permission.
This maintains safe, role-appropriate boundaries for your account.
Frequently Asked Questions
Will existing sub-users automatically get media access?
Yes. If they already have Create, edit and delete modules, lessons and content, they will now automatically see and use the media library.
Can I allow lesson editing but block media uploads?
No. Media library access is tied directly to lesson-level editing, as uploading images is a core part of content creation.
What if my sub-user still can’t access the media gallery?
Double-check their user permissions. If the correct permission is enabled and the issue persists, contact Support.
Does this change affect other Learn permissions or features?
No. Only media-library permissions were updated. All other features and settings remain unchanged.